December fuel allowance changes and new expense claim form

Wednesday, 06 December 2017

The University has updated its mileage rates policy following the most recent quarterly review by HMRC. 

The revisions primarily focus on fuel allowances for lease cars, which as a result, affect staff who have purchased cars using the University's salary sacrifice scheme. The changes came into effect on 1 December. 

The Excel Expense form has been updated to reflect these changes (version 2.17). The form is available at the Expense Claims page, and is used by students and visitors to complete expense claims.  

Please ensure that users of the Excel form only use the form available on the Expense Claims page. Access the form via the Expense Claims page – do not save the form on your computer for future use. 

Finance will accept the previous version of the Excel form (2.16) up until 1 January 2018 (note the University reopens for business 2 January). After this point, only version 2.17 will be accepted. 

Those using the Excel form must always type out their claims – handwritten submissions will not be accepted.  

Staff are strongly encouraged to use the Online Expenses Tool instead of the Excel form for expense claims. The Online Expenses Tool has been automatically updated to reflect the recent rate changes.  

Please see the Expense Claims page for full information on submitting expense claims.